Playing Smart changelabsolutions.org | kaboom.org 116 particular matter, it will be referred to ________ [District official] and________ [City official], or their designees, for resolution. b. The Joint Use Interagency Team shall review the Agreement by ________ each year to evaluate the joint use project, determine changes to the schedule, and to propose amendments to this Agreement. 7. Scheduling Use of Property A. Master Schedule The District and City shall develop a master schedule for joint use of District and City Property to allocate property use to the District, City, and third parties. The Interagency Team shall schedule regular _________ [frequency of meetings] meetings or at such other times as mutually agreed upon by the District and City. At these meetings, the District and City will review and evaluate the status and condition of jointly used properties and modify or confirm the upcoming ______ [year/season/ etc.] schedule. B. Scheduling of City Property The City shall have the responsibility for scheduling the use of City Property when the City and the District are not using the Property. C. Scheduling of District Property [Option One: The City will be responsible for scheduling third party use of District Property.] The City shall be responsible for scheduling third party use of District Property using the priorities established in section 4(a)(iii). The use of District facilities shall be in accordance with the most recent regular procedures of the District for granting permits for the use of school facilities, as set forth in the District’s policy ______________, attached hereto as Attachment C and incorporated herein by reference, as it may be amended from time to time, or as otherwise provided by this Agreement. [Option Two: The District will be responsible for scheduling third party use of District Property.] The District shall be responsible for scheduling third party use of District Property using the priorities established in section 4(a)(iii). The use of District Property shall be in accordance with the most recent regular procedures of the District for granting permits for the use of school facilities, as set forth in the District’s policy ______________, attached hereto as Attachment C and incorporated herein by reference, as it may be amended from time to time, or as otherwise provided by this Agreement. Scheduling Use of Property: Depending upon the size of the District and City and the number of properties and potential users involved, the arrangements may require a great deal of planning and specificity. The parties may wish to include the general practice and procedures in the Agreement and elaborate more specifically in an attached exhibit or other document. Before entering into the Agreement, the District and City will have developed a process for scheduling properties. The Agreement will address how to continue and/or change the procedures for the subsequent term of the Agreement. Generally, the City and District develop a master schedule establishing District and City use of facilities. [Although each party could require the other to apply for use just as a third party would, the purpose of the Agreement is to facilitate use so that the parties need not do that for each use of property.] Then, the parties need to allocate use of the facilities to third parties. The primary ways to schedule third-party use is to have the City schedule third-party use of all facilities or to have each Owner schedule third-party use of its own facilities. Scheduling of District Property: Having one entity responsible for scheduling all thirdparty use of the public properties benefits the public by reducing duplicative administrative costs, and making it easier for thirdparty users to access the facilities. There may be circumstances, however, where a district may want to retain scheduling responsibilities.
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